Next Guild Meeting
June 25, 2008
Next Board Meeting
July 16 7PM
Claudia Williams home
Website Updated
June 19, 2008
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Article I
NAME
The name of this organization, herein after referred to as the Guild, shall be Bitterroot Quilters' Guild.
Article II
PURPOSE
Enhance community knowledge of all forms of quilt making, patterns, and the history of quilt making by providing general and educational meetings, fun and fellowship.
Article III
MEMBERSHIP
Membership in the Guild is open to any person regardless of race, color, creed, sex or national origin, who subscribes to the PURPOSE of the Guild. See Standing Rules # 3 and 4.
Article IV
MEETINGS
Guild general meeting date, time and location will be set and announced by the Board. For general meetings thirty percent (30%) of the membership of the Guild shall constitute a quorum. See Standing Rule 1.
Special meetings may be called by the President or other members of the Board as needed to conduct Guild business.
Article V
DUES
Guild dues will be due and payable annually. Dues collected for the new year (in advance) shall not be used to cover current year expenses. Dues will not be prorated. See Standing Rule 2.
Article VI
OFFICERS
The officers of the Guild shall be: President, Vice-President, Secretary, Treasurer, and Program Chair. This is the order of succession. Officers shall be elected to serve a term of one year. No person may serve in one office for more than two consecutive terms. Any officer filling a vacancy of six months or less shall not be considered to have served a term.
Article VII
BOARD OF DIRECTORS
The Board shall be comprised of the Officers of the Guild and Committee Chairs. Board meeting are open to all Guild members. See Standing Rules 5 and 7.
Article VIII
NOMINATING COMMITTEE
Nominating committee's duties is to bring to the Membership a slate of nominees to be elected as officers for the coming term. Consent of the nominees shall be obtained prior to nomination.
Article IX
ELECTIONS
The Nominating Committee shall present their slate of officers for election. If there are no other names nominated from the floor for any of the officers, the Committee's slate shall be voted upon as a voice vote. If there is more than one name for any office, that office shall be elected by written ballot.
Installation of new offices shall be held at the June meeting. Officers shall serve until their successors are installed.
Article X
AMENDMENTS
Amendments to the bylaws shall be made by a two-thirds vote of members at a regular meeting, if prior notification has been given to the general membership. These bylaws shall be reviewed at least every three years and revised as necessary. Amendment to or revision of these bylaws shall become effective upon approval by the Guild membership.
Article XI
DISSOLUTION OF THE GUILD, TREASURY
In the event the Bitterroot Quilters' Guild is dissolved, The assets will be divided up accordingly.*
* Twenty-five percent of the monetary assets will go to the Ravalli County Fair to be used for special awards in the amount of $10.00 each to the Class Champion of the hand quilted, machine quilted, other quilted, or promise stitching classes. A special account will be set up and be used to fund the awards until it is gone.
* Fifty percent of the monetary assets will go to the Ravalli County 4-H Council to be used for quilting and sewing events or awards.
* Twenty-five percent of the monetary assets will go to the Bitterroot Public Library to be used for the purchase of new quilting/fiber arts books. The Guilds library books and PA system will also be donated to the Bitterroot Public Lirary.
* The chairs will be donated to the Corvallis Grange.
* The quilt frames and accessories will become the sole ownership of the Sapphire Quilting Club.
STANDING RULES
1. General Meeting shall be held on the fourth Wednesday of the month, except for the months of July, August, November and December. Meeting will start at 7:00 PM, location to be announced. For all other meeting advanced notification should give to Members by e-mail, phone, or mail.
2. Annual dues $20, if paid on or before June 30th; starting July 1 renewal dues $25, new members $20. Fiscal year is July 1 - June 30th.
3. Guild members shall be able to attend all meetings free of charge; shall receive minutes from the all meetings, newsletters, membership roster with the understanding that this roster may not be used for commercial purposes. Guild meeting minutes will be available to the general public as part of the Guild's Library.
4. Guild members are able to advertise quilting related items/classes/trips/events in the Guild Newsletter at no of charge. Ad should be short and to the point using minimum number of words - Newsletter Coordinator may edit ads due to length. Links to websites may be included. A legible "ad copy" should be received by the Newsletter Coordinator by the 15th of the month in which the ad is to appear, either by e-mail or U.S. mail.
5. Following their election, the Officers shall determine an annual budget for the year and submit it to the membership for approval no later than the first general meeting of the year. The Board, on approval of the General Membership, shall manage the property and affairs of the Guild.
6. Biennial Quilt show profits will help defray the cost of Guild operations and help support the monthly educational programs.
7. The Board shall appoint an audit committee in March to review the current financial condition of the Guild and report their finding to the General Membership in April.
8. Committee Chairs shall be appointed by the President prior to the first meeting of the year and these appointments shall be made only as deemed necessary for efficient operation of the Guild , i.e. Embellishments, Show & Tell Beads, Block of The Month, Sunshine/Refreshments, Library, Historian, Christmas Party, Spring Luncheon, Quilt Show Chair and Newsletter/Membership Coordinator.
9. Name tag kits shall be provided by the Guild to new members at no charge. All are encouraged to make and wear name tags.
10. Bitterroot Quilt Guild and Sapphire Quilt Club share dual ownership of quilt racks and related items. See attachment for ownership responsibility and use instructions, location and contact individuals. All changes must be agreed upon by both organizations.
11. Standing Rules may be amended by a majority vote of members in attendance at any regular meeting of the Guild, provided that notice of the proposed amendment has been made at the previous meeting and posted in the Newsletter.
Updated: February 9, 2007
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